Site Selection
There are many great venues all across the country happy to play host to your meeting or convention. Hospitality is a very competitive industry and each venue will tell you just how perfect they are in meeting your needs. However, the best way to increase your chances of finding the right site is to work with a company that can provide site selection services. Prestige Accommodations provides objective site selection services based solely upon client needs. Our thirty years of experience has taught us how to match a great meeting with the perfect venue. Best of all, site selection services are based solely on hotel commissions, leaving the client with NO FEES to pay for our services.
How Site Selection Works:
Throughout the term of the planning process, professional meeting planners from Prestige Accommodations are actively researching potential sites for future meetings. This research is conducted following explicit direction from you as to potential cities for future meetings. Prestige Accommodations will, of course, provide you with any input about these potential cities as well as the venues within those cities.
While there are many criteria that we use to determine what cities and/or hotels would make the most sense for your organization, the following is an example of some primary concerns:
- Cost of hotel
- Quality and ambiance of the hotel
- Concessions from the hotel
- Quality/quantity of meeting space in the hotel
- Food and beverage capability
- Ease of access to city
- Cost of transportation to the city
- Intra-city transportation availability
Once these determinations have been made, a final report will be made available to you for your ultimate approval of the site and venue. At that time, Prestige Accommodations will move to the next step in the process by negotiating appropriate contracts and provide your organization with a completed contract for your approval and signature. In general then, the following takes place:
- Provide the client with an analysis of potential destinations for future meetings
- Locate, inspect and negotiate appropriate meeting and sleeping facilities for future meetings, with particular attention to meeting space, exhibit area, sleeping accommodations and comfortable, affordable ambience
- Negotiate the best possible price, concessions, and amenities for the meeting and its registrants and protections for our clients
- Review any existing hotel and venue contracts, and make appropriate recommendations
- Conduct site inspections with your staff
Prestige Accommodations has added value to their customers from the initiation of the lead through the actual event and post event. Their reputation for quality and commitment is renowned and respected within Marriott. It is a pleasure to work with them.
- Gigi Wells, CMP, Global Account Executive, Marriott Global Sales
Prestige Accommodations is easy to work with and their knowledgeable staff makes negotiating a contract worry-free.
- Tiffany Tyler Ewing, Events, California Society of Pathologists
As our professional interface with the hotel industry, Prestige provides us with financial, structural and communications support of a top quality nature.
- John Leonard, Executive Director, American Swimming Coaches Association